Vendor Invoice Import
The fastest way to receive a shipment in Clarity: creating a vendor invoice, adding reorder and new items, batch printing tags, and assigning showcase locations.
What This Demo Covers
This 2-minute walkthrough shows the fastest way to receive a shipment in Clarity. Instead of adding items one by one, you create a vendor invoice and process everything as a batch.
Creating the Invoice
Start by clicking New Vendor Invoice. Enter the vendor name, invoice number, and date, then save. This creates the container for all the items in this shipment.
Memo Checkbox for Consignment Items
If this shipment is on memo (meaning the supplier retains ownership until the items sell), check the Memo checkbox. This is common in the jewelry industry where vendors lend inventory to stores on consignment. Clarity tracks memo items separately so you always know what you own vs. what you’re holding for a supplier.
Reorder Items vs. New Items
There are two ways to add items to the invoice, and Clarity handles them differently:
Reorder Items are products you’ve carried before. When you add a reorder item, Clarity auto-populates the details from your existing records. This means less data entry and more consistency since pricing, descriptions, and category information carry forward.
New Items are products you’re receiving for the first time. When you add a new item, Clarity pre-fills the model number and vendor name from the invoice header. You fill in the rest: category, pricing, metal type, and so on. This cuts down on repetitive entry when you’re adding multiple new items from the same vendor.
Batch Tag Printing
Once your items are added, select multiple items using the checkboxes and print tags in one batch. No need to print tags one at a time or go to a separate screen.
Assigning Showcase Locations
After printing tags, assign items to their showcase locations so your team knows exactly where each piece belongs on the floor.