Non-Stock Sales
How to sell items that aren’t in your inventory, with automatic stock number generation and accurate category reporting.
What This Demo Covers
This 2-minute walkthrough shows how to sell an item that isn’t in your inventory, like a custom piece or something a customer brings in from another source. Clarity handles it without breaking your reporting or inventory accuracy.
Starting the Sale
Begin by selecting the salesperson, then start a new sale and look up the customer as usual. From the active sale, click Non-Stock to open the non-stock panel.
Why Product Type Selection Matters
This is the most important step. When you select the product type (ring, bracelet, loose diamond, etc.), you’re telling Clarity how to categorize this sale in your reports. If you skip this or pick the wrong type, your category-level sales reports won’t reflect what actually happened. Accurate product type selection means your end-of-month numbers tell the real story of what’s selling.
Entering Item Details
Fill in the item details: metal type, weight, price, and any other relevant information. Clarity keeps it simple since you’re only entering what’s needed to complete the sale and generate accurate reporting.
Auto-Generated Stock Number
When you add the item to the sale, Clarity auto-generates a stock number and marks the item as sold in one step. No need to manually create an inventory entry first and then sell it. This saves time and keeps your inventory clean since these one-off items don’t clutter your active stock.
Payment and Completion
Complete the sale with payment as you normally would. The transaction shows up in your sales reports under the correct product category.